Sponsorship & Exhibitor Opportunities

PAEP 2019 Annual Conference

Growth through Collaboration

May 8 – 10, 2019

 Wyndham Garden Hotel, State College, PA

The PAEP Conference is Your Opportunity to Make Connections

Get High Visibility as a Sponsor

From a Platinum sponsorship of $1,500 to a Friend of PAEP sponsorship of $500, PAEP offers opportunities to fit the needs and budget of any business. Sponsorship opportunities are made available on a first-come, first-served basis through submission of PAEP’s official Sponsor/Exhibitor Agreement. You will be contacted if your selected sponsorship opportunity has already been confirmed or you can check with the PAEP Business Office for availability of sponsorship opportunities and benefit information. Sign up early to be included on speaker announcements as they are confirmed.

Win New Customers as an Exhibitor

Exhibitors can take advantage of numerous opportunities to network, educate, and interact with conference attendees on a regular basis. In addition, the exhibitor package offers a single Conference registration.

Important Notice

Sponsor benefits apply as stipulated below, provided that all information and a commitment for payment are received by PAEP no later than Wednesday, March 27, 2019. Sponsors are responsible for providing an electronic/digital copy of their company logo. You will not receive proper recognition on the website, signage, or in other acknowledgements until PAEP has received the sponsor’s logo. Sponsorship opportunities are made available on a first-come, first-served basis by submitting the PAEP Sponsor/Exhibitor Agreement. PAEP will contact you if your selected sponsorship opportunity is not available. You may contact the PAEP Business Office at gro.peapnull@ofni or 814-355-2467 to check the availability of sponsorship opportunities and to discuss sponsorship benefits.

Exhibit Area will be Available Wednesday, May 8 through Friday, May 10

Exhibit Package Fee:

$450 (PAEP members) and $600 (non-PAEP members) for each exhibit package (Platinum, Gold, Silver, and Bronze sponsors are entitled to one free exhibit package.)

The Exhibit Package:

The package includes a single tabletop exhibit space with a draped and skirted 6’ X 30” table, one chair, and a tent card sign, as well as one full conference registration for one Exhibitor staff. Discounted conference registration of $180.00 is available for one additional Exhibit staff, all others must pay the regular fee.

Contract and Payment

Table locations are assigned on a first-come, first-served basis, and only upon receipt of the contract and payment in full. Payment is due by Wednesday, April 10, 2019. Exhibit space will be assigned once payment has been received.

Exhibitor Schedule (Times and events are subject to change)

Wednesday, May 8: Set-Up – 2:00 – 6:00 pm; Welcome Reception – 6:30 – 7:30 pm

Thursday, May 9: Exhibit Area Open – 7:30 am – 6:00 pm; Breakfast – 7:30 – 8:30 am;
Lunch – 12:00 – 1:30 pm; Reception – 5:15 – 6:00 pm; Morning/Afternoon Breaks – TBA

Friday, May 4: Breakfast – 8:00 – 10:00 am; Tear-Down – begins at 10:00 am; ends at 11:30 am

Set-Up and Tear-Down

Exhibits must be operational by 6:00 pm on Wednesday, May 8 so that they are ready for the Welcome Reception. All exhibits must remain in place until tear-down, which will begin at 10:00 am on Friday, May 10. The exhibit area must be completely cleared no later than 11:30 am on Friday.

Cancellation Policy

Cancellations received by Wednesday, April 17 will result in a refund of 75%; PAEP will retain 25% for administrative services. No refunds will be given after April 17. For all questions on sponsoring or exhibiting, contact PAEP’s Business Office at gro.peapnull@ofni or 814-355-2467.

Download the PAEP 2019 Annual Conference Sponsorship/Exhibit Form (PDF)

    REGISTER as a Sponsor or Exhibitor now

    PAEP 2018 Annual Conference Sponsorship/Exhibit Form
    Toftrees Resort, State College, PA
    May 2 – 4, 2018

    Select one or more levels and one of the available events for that level. In the event of multiple selections for the event, PAEP will contact you for shared events. See below for benefits at each level.

    Platinum Level @ $1,500
    (Includes logo on conference give-away, one exhibit space, one full-registration for one company representative, full page advertisement in conference program, signage throughout conference, and opportunity to speak at Welcome Reception for five minutes).


    Gold Sponsor @ $1,250
    (Includes one exhibit space, one full-registration for one company representative, 3/4 page advertisement in conference program, signage throughout conference, and opportunity to speak at sponsored event for three minutes).

    Select one item below to Sponsor:
    Welcome Reception – Wednesday, May 2Keynote Presentation – Thursday, May 3Awards Program – Thursday, May 3Reception – Thursday, May 3


    Silver Sponsor @ $1,000
    (Includes one exhibit space, one full-registration for one company representative, signage throughout conference, and 1/2 page advertisement in conference program).

    Select one item below to Sponsor:
    Breakfast – Thursday, May 3Speaker Thank-You GiftsBreakfast – Friday, May 4


    Bronze Sponsor @ $750
    (Includes one exhibit space, one full-registration for one company representative, signage throughout conference, and 1/4 page advertisement in conference program).

    Select one item below to Sponsor:
    AM Break – Thursday, May 3PM Break – Thursday, May 3AM Break – Friday, May 4


    Friend of PAEP @ $500
    (Includes signage throughout conference, and 1/8 page advertisement in program).

    $100 donation Please accept my $100 donation to support the Student Scholarship Program (Includes recognition during Thursday Luncheon Awards Program).

    Complete this section ONLY if your Sponsorship includes a complimentary exhibit space:

    Yes, we will use our complimentary exhibit space.
    Our exhibit is a floor display.
    Our exhibit is a table-top display.
    We will need electricity ($25 surcharge).
    Name of person staffing our booth:


    We wish to exhibit at the conference:

    $450 PAEP Member
    One full conference registration for person staffing exhibit is included.

    $600 Non-PAEP Member
    One full conference registration for person staffing exhibit is included.

    Company Address: (required)

    We are a member of PAEP:
    YesNo


    PLEASE NOTE: March 28, 2018 is the DEADLINE to submit registrations and logos so that conference program ad placement can be guaranteed and all signage can be printed.

    Each Exhibit Package Includes:
    A single 6-foot table, one chair, and access to all food functions and educational sessions for one attendee.

    One registration is available for all Exhibitors for one additional individual needed to staff the exhibit for a discounted registration of $180. Please list additional registrant here: