Sponsorship & Exhibitor Opportunities

PAEP 2019 Annual Conference

Growth through Collaboration

May 8 – 10, 2019

 Wyndham Garden Hotel, State College, PA

The PAEP Conference is Your Opportunity to Make Connections

Get High Visibility as a Sponsor

From a Platinum sponsorship of $1,500 to a Friend of PAEP sponsorship of $500, PAEP offers opportunities to fit the needs and budget of any business. Sponsorship opportunities are made available on a first-come, first-served basis through submission of PAEP’s official Sponsor/Exhibitor Agreement. You will be contacted if your selected sponsorship opportunity has already been confirmed or you can check with the PAEP Business Office for availability of sponsorship opportunities and benefit information. Sign up early to be included on speaker announcements as they are confirmed.

Win New Customers as an Exhibitor

Exhibitors can take advantage of numerous opportunities to network, educate, and interact with conference attendees on a regular basis. In addition, the exhibitor package offers a single Conference registration.

Important Notice

Sponsor benefits apply as stipulated below, provided that all information and a commitment for payment are received by PAEP no later than Wednesday, March 27, 2019. Sponsors are responsible for providing an electronic/digital copy of their company logo. You will not receive proper recognition on the website, signage, or in other acknowledgements until PAEP has received the sponsor’s logo. Sponsorship opportunities are made available on a first-come, first-served basis by submitting the PAEP Sponsor/Exhibitor Agreement. PAEP will contact you if your selected sponsorship opportunity is not available. You may contact the PAEP Business Office at gro.peapnull@ofni or 814-355-2467 to check the availability of sponsorship opportunities and to discuss sponsorship benefits.

Exhibit Area will be Available Wednesday, May 8 through Friday, May 10

Exhibit Package Fee:

$450 (PAEP members) and $600 (non-PAEP members) for each exhibit package (Platinum, Gold, Silver, and Bronze sponsors are entitled to one free exhibit package.)

The Exhibit Package:

The package includes a single tabletop exhibit space with a draped and skirted 6’ X 30” table, one chair, and a tent card sign, as well as one full conference registration for one Exhibitor staff. Discounted conference registration of $180.00 is available for one additional Exhibit staff, all others must pay the regular fee.

Contract and Payment

Table locations are assigned on a first-come, first-served basis, and only upon receipt of the contract and payment in full. Payment is due by Wednesday, April 10, 2019. Exhibit space will be assigned once payment has been received.

Exhibitor Schedule (Times and events are subject to change)

Wednesday, May 8: Set-Up – 2:00 – 6:00 pm; Welcome Reception – 6:30 – 7:30 pm

Thursday, May 9: Exhibit Area Open – 7:30 am – 6:00 pm; Breakfast – 7:30 – 8:30 am;
Lunch – 12:00 – 1:30 pm; Reception – 5:15 – 6:00 pm; Morning/Afternoon Breaks – TBA

Friday, May 4: Breakfast – 8:00 – 10:00 am; Tear-Down – begins at 10:00 am; ends at 11:30 am

Set-Up and Tear-Down

Exhibits must be operational by 6:00 pm on Wednesday, May 8 so that they are ready for the Welcome Reception. All exhibits must remain in place until tear-down, which will begin at 10:00 am on Friday, May 10. The exhibit area must be completely cleared no later than 11:30 am on Friday.

Cancellation Policy

Cancellations received by Wednesday, April 17 will result in a refund of 75%; PAEP will retain 25% for administrative services. No refunds will be given after April 17. For all questions on sponsoring or exhibiting, contact PAEP’s Business Office at gro.peapnull@ofni or 814-355-2467.

Download the PAEP 2019 Annual Conference Sponsorship/Exhibit Form (PDF)

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